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N.I.T. No. 03/MDM/Sarenga Development Block/ 2013-14

GOVERNMENT OF WEST BENGAL
OFFICE OF THE BLOCK DEVELOPMENT OFFICER
SARENGA :: BANKURA

NOTICE INVITING TENDER

Memo No: 5069

Dated- 17/02/2014

N.I.T. No. 03/MDM/Sarenga Development Block/ 2013-14

Sealed tenders are hereby invited by this office for following works from the bonafied, reliable, resourceful and experienced Contractors, Registered un-employed Engineers Co-operative Societies and Labour Co-operative having 50% credentials of single & similar type of work for last 3 (three) years may participate in the tender.

Tender Schedule

Sl.No. Name of work Estimated amount put to tender (Rs.) Cost for participation in tender (Rs.) Earnest Money to be deposited (Rs.) Time frame Credential
1. Construction of kitchen-cum-store room in Gurepara Jr. High
School under Sarenga Dev. block out of MDM fund.
2,35,000/- 700/- 4,700/- 3
months
Any bonafied, reliable,
resourceful and
experienced contractors,
Registered Engineers
Co-operative Societies
and Labour Cooperative
having 50%
Credential last three
years of the amount put
to tender for a single &
similar type of work
issued by any Govt. or
Semi-Govt. Dept./
Panchayat Samiti / Zilla
Parishad.
2. Construction of kitchen-cum-store room in Bramandiha Jr.
High School under Sarenga Dev. block out of MDM fund.
2,00,000/- 500/- 4,000/- 3
months
3. Construction of kitchen-cum-store room in Khamani Jr. High
School under Sarenga Dev. block out of MDM fund.
2,00,000/- 500/- 4,000/- 3
months
4. Construction of kitchen-cum-store room in Khaluimura Jr.
High School under Sarenga Dev. block out of MDM fund.
2,35,000/- 700/- 4,700/- 3
months
5. Construction of kitchen-cum-store room in Neturpur Jr. High
School under Sarenga Dev. block out of MDM fund.
2,00,000/- 500/- 4,000/- 3
months
6. Construction of kitchen-cum-store room in Puncher Jr. High
School under Sarenga Dev. block out of MDM fund.
2,35,000/- 700/- 4,700/- 3
months
7. Construction of kitchen-cum-store room in Fulberia Jr. High
School under Sarenga Dev. block out of MDM fund.
2,35,000/- 700/- 4,700/- 3
months
8. Construction of kitchen-cum-store room in Majuria Jr. High
School under Sarenga Dev. block out of MDM fund.
2,05,000/- 700/- 4,100/- 3
months
9. Construction of kitchen-cum-store room in Bardi Pry. School
under Sarenga Dev. block out of MDM fund.
2,00,000/- 500/- 4,000/- 3
months
10. Construction of kitchen-cum-store room in Habra Pry. School
under Sarenga Dev. block out of MDM fund.
2,00,000/- 500/- 4,000/- 3
months

Time schedule

Last date of Submission of Technical Bid & Financial Bid Opening of Technical Bid & Financial Bid
24.02.2014, up to 15.00 hrs 24.02.2014, at 15.30 hrs

Tenderers have to abide by the following conditions.
1. Attested photocopy of valid VAT, PAN Card, P. Tax challan, and credential are to be submitted.

2. Original of documents will have to be produced at the time of scrutiny if required which will be returned after scrutiny.

3. In case of registered Firm/Company, partnership deed and other relevant papers should be produced at the time of scrutiny.All members of Co- operative and partner of companies have to attened personaly with photo I- Card before the undersigned and submit affidavit regarding their involment in co-operative or company respectively before the last date of submission of Tender Forms.

4. All the documents should be attested by the competent authority. The applicant will be liable and responsible himself if he submits any false / forged document.

5. The Undersigned reserves the right to accept or cancel any or all tenders without assigning any reason.

6. The undersigned reserves the right to change or accept any part or full NIT without assigning any reason.

7. Time is the essence of contract. The successful contractor must start the work within 3 (three) days from the date of issue of the work order failing which the undersigned may cancel the work order and forfeit the earnest money. The work should be completed within the prescribed time. No extension of time will be allowed except in special case if it
is found that the delay caused due to such reason which is beyond the control of the agency and on the issue whether any reason is beyond the control of the agency, the decision of the undersigned will be final. A penalty upto @ 0.15% (Zero point one Five percent) of the total value of work may be imposed on per day delay without giving any
notice to the engaged agency. In case of inordinate delay as decided by the undersigned, the undersigned reserves the right to cancel the work order, the earnest money of the contractor shall be forfeited and the contractor may be blacklisted. The undersigned may also proceed to get the balance work completed by engaging other contractor/s
agencies or departmentally. The excess expenditure if any, due to such a step would be recoverable from the unpaid bills deposit of the defaulting contractor. Security Deposit will be refunded after One (1) year from the date of completion of work abiding Govt. formalities.

8. The tenderer will have to submit two separate sealed envelopes containing Technical Bid (PAN,VAT,PT Challan & Credential etc.) in one envelope & Financial Bid (Quoting rate, cost for participation, in the form of Bank Draft & earnest money in the form of Bank draft in favour of Block Development Officer, Sarenga separately for each & every serial).Superscribing the matter of contents either technical bid or financial bid, both the envelopes should be sealed into a single envelope mentioning sl nos & name of participants & to be dropped in tender box within mentioned date & time as per time schedule accordingly. On the date of opening the tender at first envelope containing Technical Bid will be opened & scrutinized & Financial Bid for only the eligible/valid Technical Bid holders will be opened & finalized. Financial Bid of unsuccessful
Technical Bid holders will be rejected & returned forthwith. At first the willing participants may apply on their own pads mentioning sl nos of the tender for getting prescribed format of tender papers from the office of the under signed.

9. The rate should be quoted in percentage in the context of the estimated rate, both in figures as well as in words. The undersigned reserves the right to ask the tenderer to submit analysis of the quoted rate at any point.

10. Incomplete tender paper will be rejected summarily. The successful tenderers will have to execute a formal agreement on a Non-judicial stamp worth Rs. 10/- (Ten) within three working days from the date of issue of work order.

11. Earnest Money & cost for participation in tender will have to be submitted separately at the time of dropping the technical bid & financial bid as specified to the tender schedule for respective serial numbers in favour of the undersigned in the form of Bank Draft. Tender box will be kept at the office chamber of the under signed.

12. Audited Accounts of last financial year i.e. 2012 – 2013, solvency certificate from bank will have to be submitted in case of Engineers Co-operative societies & Labour Co-operatives. The tender forms are to be received by the Chairman or Secretaries or any member of the Society having proper power of attorney. The tender forms will be
handed over to the tenderer himself or any person properly authorized by the tenderer. Credential as explained earlier will have to be produced in case of Engineer Co-operative Societies.

13. All works will have to be done according to specification and drawing approved by the authority and as per direction of the Block Development Officer, Sarenga Dev. Block who will arrange one or more SAE’s for purpose.

14. No consumable materials will be supplied to the agency for any work from the office of the undersigned. Agency will be responsible for procuring all materials required for proper execution of work at his own cost.

15. Before starting the work, site must be dressed and cleared by cutting all sorts of jungle, shrubs etc. for which no extra payment will be made.

16. The successful tenderer will have to start the work within 3 (three) days from the date of issue of work order after execution of formal agreement as per rule and will have to complete the work within the time allowed for completion.

17. Amalgamation of unemployed Engineer Co-operative in form should not be allowed towards counting of eligibility in participation of tender.

18. VAT / IT at the prescribed rate will be deducted at source.

19. For materials that will be used in the road construction against which payment of royalty to competent authority is mandatory under any existing act or rule and original copies of Challan/s as proof of deposition of royalty is/are to be produced at the time of processing of bill failing which bills shall not be entertained.

20. Prescribed format will be supplied from Mr. Sasanka Sekhar Ghosh D.A., SAE(Plg.)&SAE(RWP) of this office.

21. This notice shall form part of term and conditions of tender, tenderers shall be bound to abide by the same.

22. Before submission of the tender the contractor must visit the work site to judge the local condition from all corners and no plea / complaint about the site will be entertained afterwards. It will be presumed that the agency offered the tender after reviewing entire position of the worksite.

23. a) Separate tenders should be submitted in similar way for each work or group of works.
b) Before submitting tender the tenderer must get his signature attested on the contract from in front of witness failing which his tender may be liable to be rejected.
c) The tenderer must put his signature & seal at all pages of the tender form.

24. All working tools and plants and implements required for the work have to be arranged and supplied by the successful tenderer, at his own cost.

25. If the last date of submission of tender is declared as holiday, the tender will be received upto 15:00 hrs. on the next working day in the similar manner and will be opened immediately afterwards as usual.

26. Tenders received after the due date will be summarily rejected and any change in quoted rate/s after opening of the tender will not be entertained. This office will not be responsible for the loss of tender from or for the delay in the postal transit.

27. The undersigned reserves the right to call all the valid tenderers in table bid if it is found that the all the quoted rate is above the tender amount or same.

28. The undersigned is not bound to accept the lowest tenderer. The undersigned may take necessary decision for proper completion of the work.

29. Agencies having less or outdated credential may also apply. They have to furnish account statement of bank for the last one year. Decision of the undersigned will be final to issue tender form in this matter.

30. Work Order will be issued after availability of the fund.

Sd/-
Block Development Officer
Sarenga :: Bankura

Memo No. – 5069/1(49) Date- 17/02/2014
Copy forwarded for information and wide publication to:-
1. The District Magistrate, Bankura.

2. The Additional Executive Officer, Bankura Zilla Parishad.

3-5. Additional District Magistrate (All), Bankura.

6-8. The Sub-Divisional Officer, Khatra, Bishnupur & Bankura,

9. Savapati,Sarenga Panchayat Samity.

10-30. Block Development Officer, (All), Bankura.

31. Karmadhyaksha, PKOPSS Sarenga Panchayat Samity.

32. The Joint Block Development Officer, Sarenga Development Block.

33-34. The Sub-Assistant Engineer (Plg./R.W.P.), Sarenga Development Block, with the request to remain present at the office Chamber of the undersigned on the date fixed for Tender opening.

35. The Accountant cum Head Clerk, Sarenga Development Block.

36. The Cashier-cum-Store keeper, Sarenga Dev. Block.

37. The T.C (Plg.), SAE (Plg.), SAE (RWP), Sarenga Development Block with the request to supply prescribed format to the tenderers on demand.

38. District Information & Cultural Officer, Bankura.

39. DIO NIC, Bankura, with request to publish in District website. www.bankura.gov.in

40-45. Pradhan (Neturpur / Goalbari /Gargaria / Sarenga / Bikrampur / Chiltore) Gram Panchayat.

46-47. The Editor, The Sambad & The Telegraph.

48. Office Notice Board.

49. Office Copy.

Sd/-
Block Development Officer
Sarenga :: Bankura